If you record your searches in a search record document, you may want to also link to the search results that were provided for the specific search. This will allow you to review them as a team, and make changes as needed without re-creating the entire search. Here is where to find the permanent URL for a search in many of our databases:
In my writing, I use a spreadsheet approach to manage both my notes and my citations. You can see an example of this method here. If you'd like to duplicate my method, you can use this blank spreadsheet template as a starting point.